The key positions on the committee and their duties are as follows:

Chairperson

• Organize the committee to see that all functions are delegated, coordinated, and completed.

• Maintain a close relationship with the chartered organization representative and the Scoutmaster.

• Interpret national and local policies to the troop.

• Ensure that the troop adheres to the policies of the Chartered Organization.

• Prepare troop committee meeting agendas.

• Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.

• Ensure troop representation at monthly roundtables.

• Recruit top-notch, individuals for adult  leadership, working with the Chartered Organization Representative to promptly register new leaders and check all references. Encourage adult leaders to get trained.

• Ensure that new youth members are promptly registered with the Council Service center, and that new Scout families receive the Troop's new member information packet.

• Arrange for charter review, recharter annually and plan the charter presentation.

Chartered Organization Representative

• Act as liaison to Kingswood United Methodist church.

• Schedule use of the Scout Hut by all Scouting groups.

• Maintain close contact with church leadership on the support needs of the Troop Committee. Report to the Church Council regularly on the Troop's status, submitting written report when not in attendence.

• Approve all adult leaders applications, and work with Committee Chairman to check references of all adult leader applicants.

• Report to the Troop committee at each meeting. If not in attendance, submit written report.

Secretary

• Attend all Troop committee meetings, recording the minutes, with special emphasis on decisions made, and action items identified.

• Transcribe and distribute copies of the minutes to all registered adult leaders as soon as possible following the committee meeting to ensure committee members follow up on action items.

• Handle Troop correspondence as needed.

• Report to the Troop committee at each meeting. If not in attendance, submit written report.

Communication Chairman

• Maintain the Troop address book/directory, and distribute updates to families and Troop/Church leadership.

• Coordinate Troop publicity, including placing notices in local newspapers.

• Utilize e-mail and other communications media to keep the Troop membership and community informed about Troop activities.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Newsletter Editor

• Prepare a monthly family newsletter of troop events and activities, gathering articles from each member of the Troop Committee responsible for specific programs.

• Encourage Scouts to contribute articles.

• Establish a deadline for articles (Troop Committee Meeting).

• Distribute the newsletter via postal mail and electronic mail (by the Troop meeting following the deadline) to ensure widest exposure.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Treasurer

• Handle all troop funds.  Pay bills on recommendation of the Scoutmaster and authorization of the troop committee.

• Maintain checking and savings accounts.

• Train and supervise the troop scribe in record keeping.

• Keep adequate records in the Troop/Team Record Book, and/or the Troop accounting software.

• Supervise money-earning projects, including obtaining proper authorizations. Coordinate the fundraising activities of the Popcorn Sales coordinator and other fund raising coordinators as required.

• Supervise the camp savings plan, and the individual scout's accounts in the treasury.

• Lead in the preparation of the annual troop budget.

• Promote the Friends of Scouting (FOS) campaign, working closely with the Troop's FOS Coordinator.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Outdoor / Activities Chairman

• Help in securing permission to use camping sites.

• Serve as transportation coordinator.

• Ensure a monthly outdoor program.

• Promote the National Camping Award.

• Promote attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month. Report attendance to the Troop Scribe.

• Secure tour permits for all troop activities.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Advancement Chairman

• Encourage Scouts to advance in rank.

• Work with the troop scribe to maintain all Scout advancement records.

• Arrange quarterly troop board of review and courts of honor.

• Develop and maintain a merit badge counselor list.

• Make a prompt report on the correct form to the council service center when a troop board of review is held.  Secure badges and certificates.

• Work with the troop librarian to build and maintain a troop library of merit badge pamphlets and other advancement literature.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Life to Eagle Scout Adviser/Coordinator

• Advise Eagle Scout candidates on the general process of applying for Eagle Scout rank.

• Advise Eagle Scout candidates on service projects; assist with paperwork preparation.

• Conduct Life to Eagle transition orientation to new Life scouts, providing Council workbooks.

• Coordinate Eagle Boards of Review with District Advancement Committee.

• Assist Eagle Scout families with Eagle Court of Honor planning.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Chaplain

• Provide a spiritual tone for troop meetings and activities.

• Give guidance to the chaplain aide.

• Promote regular participation of each member in the activities of the religious organization of his choice.

• Visit homes of Scouts in time of sickness or need.

• Give spiritual counseling service when needed or requested.

• Encourage Boy Scouts to earn their appropriate religious emblems.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Training

• Ensure troop leaders and committee members have opportunities for training.

• Maintain an inventory of up-to-date training materials, videotapes, and other training resources.

• Work with the district training team in scheduling Fast Start training for all new leaders.

• Be responsible for BSA Youth Protection training within the troop.

• Encourage periodic junior leader training within the troop and at the council and national levels.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Equipment/Facilities Coordinator (Quartermaster)

• Supervise and assist the Troop Quartermaster in procuring camping equipment and supplies.

• Advise Troop Quartermaster on inventory, maintenance, purchase, and storage of Troop equipment.

• Make periodic safety checks on all troop camping gear, and encourage the troop in the safe use of all outdoor equipment.

• Encourage the monthly Service Patrol to perform their duties as related to Scout Hut maintenance.

• Coordinate the Scout Hut maintenance needs with the Church via the Chartered Organization Representative.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Community Service Chairman

• Coordinate workdays with Kingswood United Methodist Church

• Coordinate quarterly (minimum) community service projects.

• Prepare annual community service report for Quality Unit application.

• Identify/coordinate community service projects for Scouts rank advancement requirments. Report Scout attendance on service projects to the Troop Scribe.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Membership Chairman

• Coordinate general recruiting efforts (e.g., Council/District-sponsored events, “Bring a Friend”). Plans and conducts regular Troop recruiting efforts.

• Maintain contact with Pack 477 and other local Cub Packs; Train Den Chiefs.

• Works with Cub Scout Pack Leadership to plan Webelos visits and Crossover planning.

• Contact inactive Scouts and encourage them to become active again.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

Health & Safety Chairman

• Collect and maintain Health forms necessary for summer camp and other Troop activities.

• Maintain Troop first aid kit, including replacing expired items.

• Assist the Troop Instructor in planning First Aid training/skill instruction.

• Interpret BSA Guide To Safe Scouting to the Committee and Troop Leaders.

• Report to the troop committee at each meeting. If not in attendance, submit written report.

  Popcorn Sales Chairman

• Coordinate annual Popcorn fund raiser; ensure all paperwork filed with District Popcorn Chairman is completed and on time.

• Ensure payments collected and forwarded to Council office on time.

• Report to the troop committee at during sales campaign. If not in attendance, submit written report.

Friends of Scouting (FOS) Coordinator

• Ensure that every family in the Troop has the opportunity to participate in the FOS campaign, working with the Troop Treasurer.

• Coordinate with Council on annual FOS drive; forward paperwork and donations to Council office.

• Report to the troop committee at during campaign. If not in attendance, submit written report.

Troop Committee Member At Large

• Attend troop committee meetings and participate in decision making.

• Serve on Troop boards of review.

Boy Scouts Of America   Kingswood's Troop 477